Membership Fees and Payments in kintone for Associations and Societies

All in one place

Payment data in one place, payment notices sent automatically

By connecting kintone with a payment system, payment information is managed in one place in kintone. Connected with Kanal-WEB, payment notices to end users such as members are automated, supporting efficient operations.

Compared with custom development, it keeps the initial cost down and goes live in a short time.

Before: payments were tracked in Excel and reconciled by eye and by hand, taking time and effort and causing missed reconciliations. After introducing payment management: payments reconcile automatically, payment information updates in kintone in real time, and payment reminder emails can be sent from kintone

* About two months on average

Automation

Payment data linked to member data automates fee collection

First application: membership request, admission fee payment and membership certificate. When an applicant applies through the membership form, the application is registered in the application app. The applicant pays (convenience store, bank or card) from the payment form sent by email, the payment service provider reconciles it automatically in the payment app, and a membership certificate email is sent from the member app. The certificate can be downloaded from My Page.

Renewal: renewal notice, annual fee payment and updated certificate. A renewal notice is emailed to all members from the application app; when a member pays from the payment form, the payment service provider reconciles it automatically in the payment app and a renewed certificate email is sent from the member app. The certificate can be downloaded from My Page.

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Payment integration

3 ways kintone connects with payments

Send emails with payment links from kintone

No need to open an email app send email straight from kintone

Send emails with a payment link from kintone without logging in to the payment system.
Notices about unpaid or underpaid amounts can also be emailed directly from kintone, without opening an email app.
Seamless payment forms reduce missed opportunities

With Kanal-WEB building forms is easy too

Easily build web forms for memberships, renewals and event registration. Payments connect on the form, so you never miss membership or participation fees.
Payment methods that fit your business model

One-off and recurring payment options

Monthly, yearly and other payment methods that fit your business model. Supports one-off (spot) payments as well as automatic renewal (subscriptions).

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Screens

kintone screen examples

Product master
Contract app
Payment history list
Payment history detail

What you can do

What Kanal-WEB can do

Billing and reconciliation reflected automatically in real time

Customer billing and payment reconciliation are reflected automatically in real time.
See unpaid balances at once collect quickly

Unpaid balances are easy to check, so collection moves quickly.
Applications completed on web forms

Build web forms easily. Form entries are registered in kintone automatically.
Less data entry no more mistakes

Application data is gathered in kintone automatically.
No more retyping or input errors.
Search and check data smoothly

Information in kintone on the cloud is always up to date, so you can answer inquiries accurately.
Mobile ready register and check on the go

Because it works on smartphones, members can apply and check payment links on the go.

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Features

Kanal-WEB features

Build and launch in a short time

Compared with custom development, you can build and launch in a short time. Even urgent projects can go live within two months. * Some have gone live within a month.
Highly secure authentication

A secure authentication platform links your systems with member information. Choose between self sign-up and member invitations. Handles heavy traffic.
Original design

Build in an original design that matches your organization’s website and logo.
With the custom domain option, you can run My Page on your own domain, which builds trust.
Case study: Miratap (formerly Sanwa Company) built a well-designed B2B site in a short time

Cost

Flat costs as members grow

Use it at the same flat price as your users grow. No extra cost as your membership grows.
Case study: Anchor Co., Ltd. solved its member count problem

See pricing

Case studies

Kanal-WEB case studies

Industry

An arts association

Challenge

Initial and renewal fees were paid by bank transfer, making payment checks cumbersome; missed checks after payment led to errors such as renewal notices not being sent.

Solution

Everything from checking payments to sending renewal and unpaid-balance emails is now done from kintone. Unpaid balances are easy to see, so collection and renewal notices go out quickly.
Industry

A security association

Challenge

Training course registrations were paid by bank transfer, and each member’s payment was checked by hand, which took time and effort.

Solution

Reconciliation is reflected in kintone automatically, so everything is managed in one place. Payments can be checked in real time, so inquiries are answered accurately.
Industry

A sports association

Challenge

Tournament and event fees were collected in cash at the venue, and handling and preparing cash took effort and carried risk.

Solution

An application form built with Kanal-WEB now leads straight to payment. Cash at the venue is gone, and participant management runs smoothly.